Publicity Flow Chart

Communications Publicity Flowchart for Event Lead Organizers:

  1. Arrange for date, time, and location (in-person or virtual) of Event.
    1. ​Contact the Building Liaison if you wish to hold the event at the Myerberg, outside of our regular rental periods: 3 PM Friday to 3 PM Saturdays plus most holidays (excluding Chanukah, intermediate days of Sukkot and Passover, and 'minor' holidays).
    2. Confirm details of the event and submit on the Event Form.
  2. Determine details such as: 
    1. Will the event require registration?
    2. Do participants need to pay?
    3. Does the congregation incur any costs? Consider food, rental costs, featured person(s), critical supplies.  Any significant budgetary requests require advance approval.
    4. Within 2 days of filling out the Event Form, you should see your event on the Google calendar and website calendar page --contact Elissa H. [email protected]  and/or  Liz Simon Higgs [email protected] if you don't. 
    5. Adjust SignUpGenius if necessary–contact Elissa for support.
    6. Create a flier if desired. The Communications committee has templates in Canva that you can use. Contact Elissa [email protected] 
  3. To post the details, flier, and anything else including registration  on website, contact Elissa or Liz for assistance.
    1. Website (anything more than listing on calendar page) --contact Elissa [email protected], Elaine Katz [email protected]  and/or Liz Simon Higgs [email protected] 
    2. Public Facebook page and Instagram --contact Angela Haynes [email protected]  
    3. Facebook Bulletin board--if you can’t post yourself contact, Joel Shurkin [email protected] 
    4. For other publicity please contact Elissa.(this includes articles and ads in the Jewish Times, JMore, on the radio, etc.)
  4. Send announcement to weekly no later than 11:59 pm Wednesday
    1. Send short, complete text and link to the flier or webpage (pictures can be included) to [email protected].
  5. Double check that the information on the flier, website, calendar, weekly, sign up genius, and Facebook pages all match--EVENT ORGANIZER should initiate and alert Communications Committee ([email protected] ) so if anything does not look right.

Google workspace information–Ben F [email protected]  (Elissa is backup)